Electronic Acquisition and Disposition
for Federal Firearms Licensees
Download links at the bottom of the page…
2017-06-09: Version 1.4 has been released. This is a significant back end update. If you are running version 1.0.1 you will need to send us your data file so we can update it. We are working on updating the documentation, as there are several layout changes. But the v1.0.1 doc should get you by to start. If you have questions, email us at firstname.lastname@example.org.
About this Software
GunLocker was developed by Virginia Gun Safety, LLC (VGS). VGS is a firearms training academy, retail shop, and gunsmithing company located in Alexandria, Virginia. We developed this software as our in-house A&D ‘bound book’ in accordance with ATF Ruling 2008-2, 2013-5, and 2016-1 guidelines.
GunLocker was designed and geared toward FFL dealers, manufacturers, and gunsmiths. But individuals and collectors can also use it to track their personal collections. When the ATF released Ruling 2013-5 we made some changes to GunLocker to better support Importers and C&R licensees. Those changes are reflected on the appropriate layouts.
This software was developed in FileMaker Pro Advanced v15, and built as a distributed run-time engine. Future versions will likely continue to be developed on the FileMaker platform as well. If you have the full version of Filemaker Pro and/or FileMaker Pro Server you can take advantage of many of the Small and Large Business features of GunLocker. If you only want to run GunLocker on an Apple iOS (iPad preferred), you can download FileMaker Go for free from the Apple iTunes store.
The program will run in demo mode for 90 days from the first day of launch. You can verify start date and days running by checking the status fields on the Admin Layout. During the demo period, all features of the software are available. You are limited to 100 A&D records, 50 FFL records, and two custom A&D book names (above the 6 built-in books – C&R, Gunsmith, Importer, Manufacturing, Personal, Retail).
Once the demo mode expires, the software will revert to a ‘read-only’ mode with limited capabilities. Your existing data will remain, but you will not be able to modify it much or add new records. You will also be reminded – fairly often – to register the software.
There are three levels of registration for GunLocker:
Personal: Allows for single-user mode of most features of the software. Some functions, particularly some of the reports, are blocked from being used. Allows unlimited number of A&D records, FFL records, and A&D books.
Small Business: All features of the software are allowed. Allows unlimited number of A&D records, FFL records, and A&D books. Allows for network hosting using FileMaker Pro or FileMaker Pro Advanced for up to 4 total simultaneous users (host plus 3 clients). You must own FileMaker Pro/Advanced to use this function. The distributed run-time engine will not host the software. FileMaker Go – the iOS app, free from the iTunes store – will connect to FileMaker Pro/Advanced as well.
Large Business: All features of the software are allowed. Allows unlimited number of A&D records, FFL records, and A&D books. Allows for network hosting using FileMaker Pro Server for simultaneous users (limited by your Server hardware and licensing only). You must own FileMaker Pro Server to use this function. The distributed run-time engine will not host the software. FileMaker Go – the iOS app, free from the iTunes store – will connect to FileMaker Server as well.
- Personal: $50
- Small Business: $250
- Large Business: $500
The biggest advantage of GunLocker is that it is fully cross-platform. It will work on Windows, Apple Macintosh, and iOS platforms. Since the software is based on FileMaker Pro, whatever platforms FileMaker supports, GunLocker will support. (Sorry, there is currently no Android version.)
If you set up a networked solution, you can access the same database from any or all three operating systems simultaneously. See also the section on Your Data below.
We designed GunLocker to be as intuitive and user friendly as possible. Sure, we have some very IT savvy folks who are part of VGS. But that does not mean we want to sit and enter lots of cryptic codes or SQL statements in order to do what we need to do for the ATF. Neither do you. We want to log guns in and out quickly, efficiently, and correctly. And get back to training people in the safe, responsible, and ethical use of firearms.
We are firm believers in the idea that its your data, do what you want with it. More importantly, since its your data, and mission critical data, you should know where your data is, and what is happening to it at all times.
So, no clouds. No web. Just you and your data. Make sure you refer to the Backup section to make sure you know how to make proper backups of your data.
Decide you don’t want to use GunLocker any more? Or need a copy of the data in another format for a project or in-depth data analysis? There’s an Export Data feature.
Keep It Simple
Track guns in and out. Track them properly, in accordance with ATF guidelines. And thats it.
You won’t find a lot of bells and whistles in GunLocker. Sure, there are some great time saving features – such as a pop-up list of previously entered gun models based on your manufacturer selection. And there are some great reports, like a graphical breakdown of acquired firearms.
What you won’t find are a mind-numbing number of required data fields you need to enter. Just the facts needed for ATF compliance. If you want or need to track more, use the Notes field on every transaction record. (Don’t be afraid to tell us about your needs though. We will add features if users want them.)
The FFL section automatically checks the ATF’s EZCheck system when a correct FFL number is entered. Every time you look up an FFL you’ve entered, EZCheck is referenced, and you have the ability to update your data by the click a button. Same goes for creating a new FFL record. Enter the FFL number, and click the EZCheck button to populate the data fields. (ATF’s EZCheck system does not verify C&R or Ammunition Manufacturer FFL numbers.)
GunLocker has several reports and sub-reports available to you. You can print the full A&D book, by book, as required by the ATF. There are reports for acquisition, disposition, FFL summaries, Manufacturer summaries, and several analytical graphs that retailers may find useful. All available by total data or by yearly breakdown. All one button click away.
The A&D Books can be searched quickly and fairly easy. You can search for make, model, caliber, acquired from, disposed to, etc. You can search for undisposed only so you can print a report of all firearms you should have in your establishment. A handy one to have come ATF inspection. Making their job easier makes your job easier. A request for information from the ATF National Tracing Center can take minutes now, instead of days.
There is a handy one-click button to give guests read-only access to your A&D books. Handy for inspection time. That way you can rest easy knowing authorized guests can only read, and not alter, your data.
Backups are handled differently depending if you are sharing the Solution or in Single User mode.
If GunLocker is running in Single User mode (i.e. Only on one computer) a copy of the data and interface files will be created automatically when you close GunLocker. On iOS, copies are saved on your iOS device. You would use iTunes to copy those backup files to your local computer.
In single user mode you can also create a manual backup in the Admin section.
If you are sharing GunLocker using FileMaker Pro/Advanced, you need to go back to single user mode (get everyone to log out of GunLocker) and then the automatic backups will run.
If you are using Filemaker Pro Server, you should add the GunLocker files to a daily backup script on Server. Hint: If you really need to make a backup while hosted, go to the Reports section and at least do an Excel export of the book you need.
No Subscription Model
The software industry is moving in the ‘software subscription model’ direction. We did give this some serious thought when we first started working on GunLocker as a commercial endeavor. We quickly decided not to go that route. First, we don’t like that model, so why would we think our customers would either? Its a bit anti-your-data anyway.
We won’t charge for incremental updates – v1.0 to 1.1. When we do release a paid (i.e. major) upgrade, the option to upgrade will be yours. We will never force you to upgrade. You can continue to use your existing copy of GunLocker as long as it keeps running on your hardware. We are constantly looking at new features and capabilities to implement. If there is a feature you would like to have, let us know. FileMaker evolves – getting new features and capabilities. So when we do release a new version, it will be worth it.
- released 01/30/2016
- Initial general public release.
- released 02/24/2016
- Minor bug fixes.
- released 12/01/2016
- Minor bug fixes.
- Redesigned audit trail system
- Modifications required for ATF Ruling 2016-01
- iPhone Layouts created (portrait)
- Added A&D Flag for Private Party Transfers
- no public release
- in-house development
- released 6/1/17
- iPhone layouts tuned
- Improved Importer FFL details
- Ammo selection related to firearm type (no more long ammo list)
- Updated Charts
- Added picture field for FFL
- Portrait print layouts
- Numerous bug fixes and minor improvements
This is the PDF documentation for GunLocker.
Updated to version 1.0.1
We are working on the updated documentation for 1.4.
This is the Windows runtime version of GunLocker.
Updated to version 1.4 on 6/9/17
This is the Macintosh runtime version of GunLocker.
Updated to version 1.4 on 6/9/17
These are the stand alone files for GunLocker. Use when you already have Filemaker Pro 15 or higher, or you just want to run it on an iOS device like an iPad.
Updated to version 1.4 on 6/9/17
This is the End User License Agreement for GunLocker. It is now included in all the zip files, so you do not need to download this separately.